What are Company Statutory Registers?

As an effect of the Economic Crime and Corporate Transparency Act 2023, private companies no longer have the option to keep information about their members on the central Companies House register. This means that your company statutory registers will need to be kept safely for inspection at the company’s registered office.

Register of members

Every company must keep a register of its members (shareholders), showing the following particulars:

  • the names and addresses of the members;
  • the number and class/classes-of-shares of shares held by each member, distinguishing each share by its number so long as it has one;
  • the amount paid, or agreed to be considered as paid, on the shares;
  • the date at which the person was registered as a member, and the date at which they ceased to be a member.

The register must be kept at the company’s registered office, which must be an appropriate address (ie not a PO Box).

The register is prima facie evidence of the matters directed or authorised by the Companies Acts to be inserted in it. Consequently, entries should be made in the register only in accordance with proper allotment or transfer procedures.

Other Registers

Although the requirement to maintain your own register of directors, register of directors’ residential addresses, register of secretaries, PSC register and register of charges will be abolished as of 4th
March 2024, companies may continue to keep them for their internal records.

Companies may also continue to keep other registers, such as a register of allotments, register of transfers or register of sealings, but these are not statutory registers and there is no obligation to do
so.

Please note

As of 4th March 2024, there is no longer a need to maintain your own register of directors, register of directors’ residential addresses, register of secretaries, register of persons with significant control (PSC register) and register of charges at your company’s registered address. Instead, this information will be kept at Companies House, placing an obligation on companies to notify any changes.

Companies are still required to keep their register of members at the company’s registered office, which is an appropriate address (ie not a PO Box) notified to Companies House.

In addition, it is now a statutory requirement for companies to provide a registered email address to Companies House.